Can I Share Contacts Between Gmail Accounts

| 02-05-2021
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Head to the Sources tab to add a new source. Under 'Add a Source,' pick 'Add Gmail.' Grant Soocial access to your Gmail contacts and choose 'Merge Gmail with Soocial' when prompted. When the wizard. If you have an Android device, I've found the app Copy Contacts to be handy for this. You can choose multiple contacts in one account, copy them, and paste them all into the second account pretty quickly. You can also filter my contact group when selecting which works well for me (since I am usually copying my friends group from work to personal).

Frustrated with two accounts? Want to transfer your mails from one Gmail account to another? Why? Because it could be helpful in certain situations like –

#1. Your email address is unprofessional and now you want to change to some other neat address.

#2. You are receiving huge amount of junk and now want to use new one. Therefore, you want to migrate emails from old Gmail account to new one.

#3. You got multiple active Gmail accounts and now you want to use only one Gmail account. So in this condition, you want to transfer old emails from multiple places and paste them into newly-active Gmail account.

We can approach this problem with 3 different ways. Mail transferring methods depends on how you want it and how much you want it? It could be as simple as setting a filter or as complex as downloading all mails to computer and uploading them to new mailbox.

Let’s look at 3 possible solutions to transfer emails between two Gmail accounts:

1. Set up a Filter for Forwarding Old and New Mails

This is one of the simplest method that I have found. All you need to do is set up a filter that forwards all incoming mails to your new Gmail account and then checking the “Also apply filter to x conversations below” checkbox. This is a very simple method but its effectiveness is not guaranteed though, it is working for me.

However, there are two disadvantages of this method. One, you need to keep alive your old account. Second, mails send to a list that you are a part are not forwarded to your new account so you need to come back to your old account periodically.

Note: If you don’t want your old messages then you can choose auto-forwarding from settings, which is lot more easy and a sure-shot way to get mails from old accounts.

2. Leverage POP for Downloading and Transferring Mails
This method is strongly recommended for comprehensive transferring. You can leverage Gmail’s fantastic POP ability to download mails from one account to another account. Just follow these steps –

In Your Old Account

1. Go to Forwarding and POP/IMAP option in Gmail Settings.
2. Select the first option Enable POP for all mail (even mail that’s already been downloaded) in the POP Download section.
3. Save your settings.

In the New Account

1. Goto the Accounts and Import option in Gmail Settings.
2. Click on Add POP3 email account button from the Check mail using POP3 section.
3. Fill up your old account information in the pop-up. Choose all defaults fields except POP server to pop.gmail.com.
4. Save your settings. You are done.
In this method, mails will not be transferred at once and it may take few hours if your inbox is gigantic. Unfortunately Gmail chat history will not be transferred.

This is the best method I have seen for complete migration. It is often referred as Mail Fetcher. GMail provides complete support for this here.

3. Migrate Completely – Even Moving Your Labels with You
One common problem of migration is that all mail labels are lost. Even though, you have transferred your accounts successfully, you will end up in unorganized mailbox.

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Guys at lifehacker has taken this seriously and they have come up with a lengthy but very effective process to migrate mailbox completely here. Basically, they have removed all multi-label mails, applied them a single label and then used desktop client to drag-n-drop mails between various folders. You can find complete tutorial here.

Any of these 3 methods can be used for moving emails from different Gmail accounts to single consolidated one which will be always in sync. Choose the one that best suites your needs.

Let us know if you liked the post. That’s the only way we can improve.

You are working with Gmail or G Suite and you need users in your organization to share new contacts with their colleagues, in the same way that they share Google Docs or Calendars.


Here are the different ways to do it efficiently:


The simplest way: Share Google Contacts Groups (a.k.a “Contact Labels” or “Address Books”)


The best practice is to organize your contacts into labels in Google Contacts Manager and share them using the Shared Contacts for Gmail Extension for Chrome. If you are not using Chrome as a browser, you can install their web application to share Google Contacts.


Step 1: Make sure you have contact groups


In Google Contacts, you have the possibility to organize your contacts into groups. They are called “Contact Labels” in Google Contacts interface. A Contact can belong to several labels.

Share Contacts Between Google Accounts

How to share google contacts


Create one label for each category of contacts (such as, “Clients”, “Suppliers”, “Internal”, “Private” and so on).


Add the appropriate label(s) to your contacts.


Once the contacts you want to share are in a label, you’re all set to share this group with whomever you want!

Step 2 : Share your Google Contacts


To share a Google contact group (or contact label) with other G Suite or Gmail users, simply follow these steps :


  1. Make sure you have installed Shared Contacts for Gmail Chrome Extension (if you have Chrome) or Shared Contacts for Gmail web app for other browsers.
  2. Go to Google Contacts.
  3. Click on the Share icon next to the label to open the sharing settings.
  4. Select users or users groups you want to share this contact group with (the same way you add recipients of an email).
  5. Click on “Share”.
  6. Define the permissions (View Only / Can Edit / Can Delete / Can Share / Is Owner).
  7. You are all set! In a few seconds, the users will now see the shared label in their Google Contacts and in their Android phones.
  8. If they have at least “Can Edit” permission, they will also be able to update the shared contacts or add new ones in the label.

The tedious way: import/export csv files


Create Excel files with the contact information you want to be included. You can then export this as a CSV file and send this CSV file with your colleagues who can then upload the CSV file into their own personal Google Contacts manager.


The main drawback with this solution is that contacts will never be up-to-date in real-time.

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The business way: Use a CRM

Can I Share Contacts Between Gmail Accounts Free


Can I Share Contacts Between Gmail Accounts Yahoo

There are many of these on the market, such as Zoho CRM or Nimble. All of these are good if you’ve got a large sales/marketing team working in collaboration with each other.


Sync Contacts Between Google Accounts

For a FREE TRIAL of Zoho CRM, click on the icon below:The limited way: Contacts Delegation


The Google Contacts Delegation Feature allows you to let another Google user to access all your contacts.


How does it work?

Sync Contacts Between Gmail Accounts

  1. Open Google Contacts
  2. Click on “Delegate Access”
  3. Select the account to whom you wish to give access
  4. This person will then access to all your contacts

Can I Share Contacts Between Gmail Accounts Account

  • Note #1: the delegated user will not have access to your labels (contact groups)
  • Note #2: The delegated user will not be able to access the shared contacts on their mobile, in Gmail autocomplete or in the contacts search bar.